HR, Payroll & Time Attendance
HR, Payroll & Biometrics
If time sheets are typed in from the clock and leave lives in a spreadsheet, month-end depends on someone re-typing. We set up one system for the whole cycle, from attendance and leave to the payslip and the bank file, with PAYE on the current BURS tables. Where you use biometric clock-in devices, their data feeds attendance too.
One System for Your People
What does it cover?
One system for everything between hiring someone and paying them: the employee file, leave, attendance, payroll, statutory deductions and the reports your accounts team needs.
Where you use biometric devices, clock-ins flow straight into attendance, so nobody re-types time records. The payroll run picks up attendance, leave and deductions, and produces a payroll journal for your accounts.
HR, Payroll & Biometrics
Set up, hosted and supported by Apjakal IT Solutions
Six Areas, One System
From the Employee File to the Bank File
Each area works on the same employee records and branches.
Employee Records
The full employee file: contracts, qualifications, dependants and documents, with alerts before a document expires. Every employee is linked to their branch and department.
Leave & Attendance
Leave policies, entitlements and accruals. Staff apply online and managers approve. Holiday lists and attendance are kept in the same place.
Biometric Time Attendance (Optional)
Clock-ins from biometric devices at your sites flow into attendance against each employee's shift, and on into leave and payroll. Late arrivals and early exits show up without anyone re-typing a time sheet. We confirm your devices and sites before we scope the integration.
Payroll
Salary structures and components, the monthly payroll run, payslips, the bank payment file and a payroll journal for your accounts.
Botswana Statutory & Deductions
PAYE calculated on the current BURS tax tables, terminal benefits and severance. Pension, medical aid, and staff loans and advances with repayment schedules. Tax-table changes are applied each year under support.
Self-Service & Reports
Staff see their payslips, apply for leave and update their details on a computer or phone. Headcount, payroll cost, leave liability and statutory reports, by branch or for the whole business.
How It Works in Practice
From Clock-In to Payslip
One month's pay, followed through the system.
Staff clock in
If you use biometric devices, each clock-in and clock-out is recorded at the branch.
Attendance is marked
Clock-ins become attendance against the employee's shift, alongside approved leave.
Payroll runs
The monthly run picks up attendance, leave and deductions, and calculates PAYE on the current tables.
Paid and posted
Payslips go to self-service, the bank file goes to the bank, and a payroll journal is prepared for your accounts.
Going Live Safely
Nobody Is Paid Until the Figures Match
A new payroll system should prove itself before anyone depends on it. This is how we switch over.
Access and Audit
The Right People See the Right Figures
Payroll data is sensitive. Access follows each person's role.
Our Role
What Apjakal Delivers
The software is half of it. We set it up around your company and stay on to support it.
Discovery & Setup
We confirm your branches, departments, salary structures, leave policies and deductions, then set up the company.
Data Loading
Employee records, opening balances and year-to-date figures loaded and reconciled with your payroll team.
Payroll Proving
Recent payrolls re-run and reconciled, then one live month in parallel with your current process.
Training & Go-Live
Training for HR and payroll administrators and managers who approve leave, and a short guide for staff self-service.
Support
Hosting, user support, fixes, upgrades and the annual BURS tax-table updates. Changes are agreed with you in writing before work starts.
Ready to See It?
See Your Payroll Run in the New System
Book a demonstration. We will walk through employee records, leave, attendance and a payroll run on a working system.